[IGFmaglist] REQUEST TO DISCUSS “SETTING THE SCENE” AS PART OF THE MAIN SESSION PLANNING CALL

[Lynn St.Amour]

Hi Virat, all,

I think this is an important topic, and hope we have time today to discuss it, though we may not, given the meeting is only scheduled for an hour.  

I would welcome your writing up your thoughts and note that in the responses to your mail there were a few other topics we should consider at the same time.   Perhaps an ad-hoc WG?

Best,
Lynn



> On Aug 24, 2016, at 8:53 AM, Bhatia, Virat <virat.bhatia at intl.att.com> wrote:
> 
> Dear Chair and Chengetai,
>  
> Since we are discussing main sessions today, may I request a 5 minute slot to discuss “Setting the Scene” session which is usually held as part of the “Opening ceremony / Opening session” 3 hour plus slot, post lunch on Day 1. 
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> The MAG has discussed each year the need to do something for first timers / new comers but hardly anything meaningful or focused gets done. 
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> It might be worth evaluating whether “Setting the Scene” can be used for meeting the objective of providing an overview / familiarization of the IGF in general, and IGF 2016 in particular, to new comers, including use the opportunity to help them navigate through the fairly sophisticated but complex program and introduce them to MAG / other volunteers from various stakeholder groups, to whom they can turn for guidance during the IGF.
> 
> Of course, this request is “time permitting”, though I may note that it is part of the main session planning.   If we have a rough agreement, I could follow it up with a proposal / structure to help plan the session.
>  
> Regards,
> Virat Bhatia
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> From: Igfmaglist [mailto:igfmaglist-bounces at intgovforum.org] On Behalf Of Chengetai Masango
> Sent: Wednesday, August 24, 2016 12:35 AM
> To: IGF Maglist <Igfmaglist at intgovforum.org>
> Subject: [IGFmaglist] MAG Virtual Meeting on Main Session Planning
>  
> Dear All,
>  
> Please find below a reminder for tomorrow’s call. Also attached is an updated compilation of the main session descriptions that the Secretariat has received since the last call. We are still looking for some additional MAG volunteers to support the main session planning and organizing.
>  
> Best regards,
>  
> Chengetai 
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> From: cmasango at unog.ch
> Date: Fri, 19 Aug 2016 15:03:53 +0200
> To: Igfmaglist at intgovforum.org
> Subject: [IGFmaglist] MAG Virtual Meeting on Main Session Planning
> 
> Dear All
> 
> Kindly find attached a draft 2016 IGF Main Session schedule for MAG discussion and review. Of note is that due to the fact that the host country has confirmed the use of UN interpreters for the main sessions, we will have to keep to UN meeting times in the main room therefore we will have a six hour maximum that we can have interpretation daily and this draft schedule reflects this update. 
>  
> A topical virtual MAG meeting on main sessions will be held next week on Wednesday 24 August at 14:00 UTC. 
>  
> World time converter: http://www.timeanddate.com/worldclock/fixedtime.html?msg=+MAG+Virtual+Meeting+on+Main+Session+Planning&iso=20160824T14&p1=1440&ah=1&am=30
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> Webex details/registration are below:
> 
> Best,
> Chengetai
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>  
> MAG Virtual Meeting on Main Session Planning
> Wednesday, 24. August 2016
> 14:00  |  Greenwich Time (Reykjavik, GMT)  |  1 hr
>  
>  
> Register
> After your request has been approved, you'll receive instructions for joining the meeting.
>