[IGFmaglist] R: 2019 IGF MAG Virtual Meeting VIII | Wednesday, April24, 2019 | 20:00 hrs | UTC | 2 hrs

Thu Apr 25 10:26:40 EDT 2019

Dear All,
We are all on the same page. Thank you for the contributions, I am in agreement with all.
Mary Uduma

Sent from my iPad

> On 25 Apr 2019, at 4:06 PM, CASSA Concettina <cassa at agid.gov.it> wrote:
> 
> The same for me. I agree completely with all of the contributions to this thread.
> 
> Best,
> 
> Titti
> 
>  
>  
> Da: Chalmers, Susan <SChalmers at ntia.gov> 
> Inviato: giovedì 25 aprile 2019 14:05
> A: June Parris <parrisjune51 at gmail.com>
> Cc: MAG-public <Igfmaglist at intgovforum.org>
> Oggetto: Re: [IGFmaglist] 2019 IGF MAG Virtual Meeting VIII | Wednesday, April24, 2019 | 20:00 hrs | UTC | 2 hrs
>  
> I agree completely with all of the contributions to this thread.
> 
> Sent from my iPhone
> 
> On Apr 25, 2019, at 7:16 AM, June Parris <parrisjune51 at gmail.com> wrote:
> 
> Dear All,
>  
> I agree with Susan , if a MAG member is assigned that proposal for evaluation they must declare a Conflict of Interest and recuse or remove themselves from evaluating the proposal - whether involved as a speaker, or an organizer. 
>  
> There is always a level of subjectivity when scoring, we are human beings with different awareness, experiences and training. We have to remain professional in order for the IGF to maintain its high standards. So if my name is on a proposal, I will declare a conflict of interest, if Mary’s name is on a proposal, I will mark it according to the criteria set out by the WG and the secretariat.
>  
>  
> June Parris
>  
> Research Associate
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>  
> From: Mamadou LO
> Sent: Thursday, April 25, 2019 05:28 AM
> To: Jutta Croll; Veni Markovski
> Cc: MAG-public
> Subject: Re: [IGFmaglist] 2019 IGF MAG Virtual Meeting VIII | Wednesday, April24, 2019 | 20:00 hrs | UTC | 2 hrs
>  
> +1
> I think we only have COI in proposals in which MAG member is directly involved as organiser or speaker. For other proposals or documents to evaluate, I think just professionalism is required as we are more or less indirectly connected to members of the IG ecosystem.
>  
> Mamadou
>  
>  
> <A26A60144F0B481497B9A9CCBC555E78.png>
> De : Jutta Croll <jcroll at digitale-chancen.de>
> Envoyé : jeudi 25 avril 2019 07:08
> À : Veni Markovski
> Cc : MAG-public
> Objet : Re: [IGFmaglist] 2019 IGF MAG Virtual Meeting VIII | Wednesday, April 24, 2019 | 20:00 hrs | UTC | 2 hrs
>  
> Veni, you have phrased it very well, neither bonus nor malus for proposals with MAG members involved.
>  
> Jutta
> **********************************
> Jutta Croll M. A.
> Stiftung Digitale Chancen
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> English Version: 
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> 
> 
> 
> Am 25.04.2019 um 03:04 schrieb Veni Markovski <veni.markovski at icann.org>:
>  
> Susan, agree with what you wrote, but will add also that when MAG members evaluate proposals, they should not evaluate *more positively* a proposal, where there are other MAG members – even if they are people, who the evaluator knows. In other words, if there are MAG members as speakers in a workshop, this should not be decreasing or increasing the value of a proposal.
>  
> v/
>  
>  
> From: Chalmers, Susan <SChalmers at ntia.gov> 
> Sent: Wednesday, April 24, 2019 20:20
> To: Ben Wallis (CELA) <bewallis at microsoft.com>
> Cc: MAG-public <Igfmaglist at intgovforum.org>
> Subject: [Ext] Re: [IGFmaglist] 2019 IGF MAG Virtual Meeting VIII | Wednesday, April 24, 2019 | 20:00 hrs | UTC | 2 hrs
>  
> Hi Ben, all, 
>  
> When MAG members evaluate proposals, any given proposal should *not* be penalized for including a MAG member as a speaker or an organizer. 
>  
> However, if a MAG member is assigned that proposal for evaluation they must declare a Conflict of Interest and recuse or remove themselves from evaluating the proposal - whether involved as a speaker, or an organizer. 
>  
> Cheers,
> Susan
> 
> On Apr 24, 2019, at 2:49 PM, Ben Wallis (CELA) <bewallis at microsoft.com> wrote:
> 
> Thanks for asking these questions, Sylvia, and for all your answers, Chengetai.
>  
> On one of Sylvia’s questions – noting that there is nothing in the list of speakers to indicate if there are MAG members – it would be helpful to clarify / remind us all of any guidance / norms around MAG members speaking in sessions. 
>  
> I can’t remember if MAG members are supposed to avoid taking speaking slots? Or if it is more narrowly just that MAG members should not evaluate (i.e. declare a CoI) a proposal on which they are listed as speaker? 
>  
> Thanks
> Ben
>  
>  
> From: Sylvia Cadena <sylvia at apnic.net> 
> Sent: Wednesday, April 24, 2019 2:08 AM
> To: MAG-public <Igfmaglist at intgovforum.org>
> Subject: Re: [IGFmaglist] 2019 IGF MAG Virtual Meeting VIII | Wednesday, April 24, 2019 | 20:00 hrs | UTC | 2 hrs
>  
> Thanks for your prompt response, Chengetai. Will go ahead based on your responses. 
>  
> Regards,
>  
> Sylvia
> 
> ————
>  
> Sylvia Cadena | APNIC Foundation - Head of Programs | sylvia at apnic.net | http://www.apnic.foundation [gcc01.safelinks.protection.outlook.com] 
> ISIF Asia, WSIS Champion on International Cooperation 2018 | http://www.isif.asia [gcc01.safelinks.protection.outlook.com] | FB ISIF.asia | @ISIF_Asia | G+ ISIFAsia | 
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>  
> 
> On 24 Apr 2019, at 6:55 pm, Chengetai Masango <chengetai.masango at un.org> wrote:
> 
> Dear Sylvia,
>  
> Many thanks for your questions. Answers inline below:
>  
> Best 
>  
> -Chengetai
>  
>  
> From: Sylvia Cadena <sylvia at apnic.net>
> Date: Wednesday, April 24, 2019 at 9:24 AM
> To: MAG-public <Igfmaglist at intgovforum.org>
> Subject: Re: [IGFmaglist] 2019 IGF MAG Virtual Meeting VIII | Wednesday, April 24, 2019 | 20:00 hrs | UTC | 2 hrs
>  
>  
>  
>  
> Dear Chengetai,
>  
> Thanks for the information about the call tomorrow. Unfortunately I will not be able to join the call tomorrow morning, planned for 6:00 am my local time.
>  
> I would really appreciate if the Secretariat can help me answer the following questions.
>  
> It seems the information displayed on the PDFs is different from the online page the system generates for each workshop. I think the PDF files should include exactly the same information visible for each proposal on their online page. I have attached a couple of screenshots of one proposal showing on the webpage the information about gender and country, which is not visible on the PDF. If MAG members use the PDFs to do their assessments they will not have the details about gender and country, which are key for the diversity assessment.
>  
> Good point. ‘Sensitive’ information was removed as the pdf’s were public.  I will email the complete pdf’s to the groups in a non-public manner later on today.  
>  
> The way we can see the data entered, we will not be able to answer the CoI truthfully, as we can’t see the organization details, we can’t say if one of the organizers is our employer, for example. The only visible information is the one related to the speakers which is irrelevant to identify CoI, as speakers are invited and are not part of the organizers. Same, rapporteur, moderator are not shown, so no idea how to identify any CoI. Can you please clarify how the secretariat advice we have to do this? 
>  
> The organizers are kept anonymous during evaluations as has been the practice for the  last 5 years. This ‘blind’ grading should help curb any unconscious bias that may creep in. CoI should only be indicated if  the evaluator recognizes the workshop proposal through other indicators.
>  
> The display also does not show how they responded the question about newcomers, so if there is nothing on the form, can we assume they are not newcomers? Similarly, it seems the question about developing countries only shows on the PDF and on the online page if they marked yes on the form? I really think we need to see all the information as provided on the form, to be able to assess applications in full based on the criteria we agreed upon. 
>  
> This information appears when you log in and view the proposals. It will also be in the updated pdf.
>  
> I was invited as a speaker but I never received any email notification from the system, was that feature removed from the system? I thought we agreed the system was going to inform speakers as their names were added to the form. 
>  
> Can you tell us which workshop proposal you were invited as a speaker ? We can’t seem to find you listed.
>  
> When reviewing the list of speakers, it seems complicated that if a MAG member is listed, there is nothing saying that person is a MAG member. I am not 100% good to memorize all the names from the MAG, plus it is entirely possible to have someone with the same name that is actually not a MAG member. Can the system add the name next to the name of the person that is a MAG member?
>  
> I think it’s a bit too late to indicate this now. The feature was not requested beforehand. We can do it for next year if the feature is recommended.. (will it affect the grading ?).
>  
> Those are my initial questions, I guess I will have more doubts when I move ahead with the review, but those are pretty substantial, as really don’t let me complete the CoI review and work from the PDFs. 
>  
> Regards,
>  
> Sylvia
>  
>  
> ________________________________________________________________________
>  
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>  
>  
> Sylvia Cadena | APNIC Foundation - Head of Programs | sylvia at apnic.net | http://www.apnic.foundation [gcc01.safelinks.protection.outlook.com]
> ISIF Asia, WSIS Champion on International Cooperation 2018 & 2019 | 
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