[IGFmaglist] Suggestions for amending the Guidelines for Workshop Proposals

[Slobodan Marković]

Dear all,

here are a couple of my suggestions for amending the Guidelines for Workshop Proposals:

* * *

Proposed new text for evaluation criteria #10 "Does the proposal include a well-considered plan for remote participation?":

- Does the proposal include a well-considered plan for effective interaction with the workshop participants, both online and on-site?

The related Workshop Proposal requirements should also be adjusted to reflect this change. In this regard, it should be explicitly stated, wherever appropriate (e.g. in the "Organizational principles" section of these Guidelines; in point #1 and/or point #6 of the Considerations for Workshop Proposers; point #12 of the Workshop Proposal Template etc.), that "the practice of pushing questions and comments towards the end of the session is strongly discouraged, in favor of a higher level of interaction with the workshop participants, both online and on site (including persons with disabilities)".

* * *

Proposed new text for section "About remote participation" (should be "About online participation"):

An online participant is a person who follows and participates in the workshop session online. Standard online participation platform of the IGF is WebEx. Online participants, joining a workshop via the WebEx platform, are able to follow real-time audio and video stream of the session and participate, either by directly intervening using audio-only or audio/video/presentation capabilities, or by submitting text-based comments (which are read by the online moderator). Facilities for supporting WebEx-based online participation (conferencing system, cameras, projection screens, online moderator station, audio/video mixer, technical assistant etc.) are available in all Main and Workshop Rooms at the IGF venue [this should be corrected if necessary]. Workshops should be designed in an inclusive format that supports participation of online participants on an equal basis with on-site participants. In addition to using the WebEx platform, workshop organizers should consider monitoring social media feeds/comments and not only allow for, but encourage online participants to intervene. Workshop proposals must include the name of an online moderator. Online moderator is not a technical support person, but a person familiar with the workshop topics and aims. Online moderator must work closely with the organizers and develop a clear strategy for encouraging and facilitating online participation. Online moderator must be in contact with the session chair/moderator before the session begins and coordinate inclusion of the online participants. All presentations, photos, charts, documents and other materials that will be shown in the room must be made available to the online moderator before the session begins, so that the materials can be made available via the WebEx platform. More information about online participation at IGF is avaliable in IGF Remote Participation Manual (How to use WebEx) and Remote Moderators Guidelines developed by MAG WG on Remote Participation. [this is 2014 version, I couldn't find online the version used for IGF 2015]

* * *

MAG WG on Remote Participation also provided some recommendations for the Main Sessions, but I understand that the Guidelines on Main Sessions are not yet open for comments?

Best regards,
Sloba


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