[Rp2010] IMPORTANT: review of instructios to remote moderators

[Marilia Maciel]

Hello Rafik,

He have asked the workshop organizers to send us information if their
workshops have remote speakers, but we received few feedbacks.

What I would suggest moderators is that they confirm it on site with the
workshop organizer or the panel moderator if the panel has a any remote
speaker. They certainly know the complete list of speakers.

Best wishes,
Marília


On Fri, Sep 10, 2010 at 9:14 PM, Rafik Dammak <rafik.dammak at gmail.com>wrote:

> Hi Marilia,
>
> there is one case that moderators may need to handle. I will moderate a
> workshop in Day 1 and there will be presentation from remote speaker.asmoderators, I guess that we should expect having the needed credentials to
> allow the speaker to use videos and microphone in order to make
> his/her presentation. any additional clarification will be helpful for
> remote moderators.
>
> Rafik
>
> 2010/9/8 Marilia Maciel <mariliamaciel at gmail.com>
>
>> *Notice: This is an e-mail to remote moderators. Another e-mail will be
>> sent with information to hub organizers.*
>>
>>
>> Dear remote moderators,
>>
>>
>> I hope you are well and looking forward to the IGF
>>
>>
>> As the meeting approaches fast, we would like to review some information
>> that was discussed during the online training sessions:
>>
>> *1)      **Technical aspects*
>>
>> -          All the technical infrastructure will be in place when you
>> arrive at the meeting room. The session in webex will be already opened and
>> you will not be required to start a new session.
>>
>>
>>
>> -          In case there is any problem (ex: if webex session is not
>> opened when you arrive in the workshop room, or if the session crashes),
>> please proceed as follows: a) Go to IGF website and find the links that will
>> be provided to remote participation. Note that each link corresponds to a
>> different room (main session and rooms 1 to 9) b) click on the link that
>> corresponds to your meeting room; c) follow the instructions to join the
>> session
>>
>>
>>
>> -          In webex platform you will find: the embedded streaming of the
>> session, the embedded captioning of the session, the chat window to talk
>> with remote participants, the video images of the remote participants (if
>> they are transmitting their videos).
>>
>>
>>
>>
>>
>> *
>> *
>>
>> *2)      **Interaction with the remote participants:*
>>
>> -          Ask remote participants to be clear and objective on the
>> questions they would like you to forward. Sometimes they discuss among
>> themselves (which is great) but they have to make clear when there is a
>> question/comment they would like you to forward.
>>
>> -          Please, evaluate if the question is pertinent (related to the
>> topic under discussion) and if it was not answered before
>>
>> -          When you receive a question from a remote participant, ask for
>> the microphone to forward it as early as possible. Don’t let the question
>> lose momentum, but follow the dynamics of the session (ex: in some sessions
>> questions can only be made at the end)
>>
>> -          *Say the name and country* of the person who is asking the
>> question. This is very important to show that we value their participation
>>
>>
>>
>>
>>
>> *
>> *
>>
>> *3)      **After the session: feedback*
>>
>> -          *Please reply to a very brief survey*, (5 multiple choice
>> questions) about the session you moderated. It is very important that you
>> reply *right after the session finishes*. We will ask questions such as
>> the number of participants and of the questions asked, and memory is tricky.
>>
>> *This questionnaire is key to improve remote participation for future
>> IGFs*!
>>
>> The link is: http://www.surveymonkey.com/s/5RPBD9P
>>
>>
>>
>>
>>
>> *
>> *
>>
>> *4)      **Communication during the event:*
>>
>> -          Use the list or our personal e-mails for communication
>>
>>
>>
>> -          Please, send your skype contact to gpaque at gmail.com with the
>> Title “ADD ME TO SKYPE GROUP”. We will keep a skype conversation open
>> throughout the meeting for faster communication or troubleshooting
>>
>>
>>
>> -          Our contacts, in case you need it:
>>
>>
>>
>> Marilia Maciel
>>
>> E-mail: mariliamaciel at gmail.com
>>
>> Skype: marilia.ferreira.maciel
>>
>>
>>
>> Bernard Sadaka
>>
>> E-mail: sdkaaa at gmail.com
>>
>> Skype: bernard.sadaka
>>
>>
>>
>> Ginger Paque
>>
>> E-mail: gpaque at gmail.com
>>
>> Skype: gingerpaque
>>
>>
>>
>>
>> Last, but not least, please see the spreadsheet that maps the sections
>> with no remote moderators (in yellow).
>>
>>
>> http://www.intgovforum.org/cms/2010/WorkshopSchedule_Vilnius2010-v.01Sept.htm
>>
>> If possible, please volunteer to be moderator in any of the workshops in
>> yellow. Send the number of the workshop you choose to: gpaque at gmail.com
>>
>>
>>
>>
>> Thank you VERY much for volunteering! We will make remote participation a
>> rewarding experience to all those involved!
>>
>> See you in Vilnius
>>
>>
>> Marilia
>>
>>
>> --
>> Centro de Tecnologia e Sociedade
>> FGV Direito Rio
>>
>> Center for Technology and Society
>> Getulio Vargas Foundation
>> Rio de Janeiro - Brazil
>>
>> _______________________________________________
>> Rp2010 mailing list
>> Rp2010 at intgovforum.org
>> http://intgovforum.org/mailman/listinfo/rp2010_intgovforum.org
>>
>>
>


-- 
Centro de Tecnologia e Sociedade
FGV Direito Rio

Center for Technology and Society
Getulio Vargas Foundation
Rio de Janeiro - Brazil
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