[Rp2010] HUB ORGANIZERS: Practical info on IGF hub organization

[Carlos Vera]

Hi Marilia, this is what I was talking about.. great info..
Carlos

2010/8/22 Marilia Maciel <mariliamaciel at gmail.com>

> Dear hub organizers
>
>
> I hope this message find you well.
>
>
> Sorry for the long message, but this e-mail will give you more information
> for organizing and carrying out the activities in the IGF remote hub.
>  Certainly, topics are not exhaustive, and we will be pleased to assist you
> with any other doubt you may have.
>
> *
> *
>
> *1)      Layout and features of the room where the hub will be held*
>
> In terms of *equipment*, it should be arranged a) a computer with a
> broadband Internet connection; b) a video conference (or projector)
> equipment, to exhibit the webcast c) a microphone; d) If possible, wireless
> connection for people to use their laptops (see section 5:
> commenting/reporting the meeting); e) a camera to record a message from your
> hub that will be publicized online.
>
> *Room layout* can be flexible. The best scenario would be to have chairs
> that can be moved around, so you can quickly arrange them at the front of
> the room, if you want to hold a local panel with speakers, or in circles, if
> you want to break-out participants in discussion groups.
>
>
>
> *2)      Personnel*
>
> Among the team organizing the local hub, we suggest that you assign two
> people with the following tasks: a) a remote moderator, responsible for
> forwarding the questions of the hub participants to Vilnius, through the
> remote platform; b) a moderator for the local debates, responsible for
> making them dynamic and productive (see section 6: local discussions)
>
>
>
> *3)      Date and time of the IGF*
>
> The IGF will take place on September 14th to 17th , from 9:00 to 18:00
> (Vilnius local time).  You can certainly follow the four days (through video
> and audiocasts). But you can also develop a local agenda, and follow only
> the sessions (or even part of sessions) that are of the greatest interest
> for your group.
>
>
>
> *4)      **Interaction with the IGF*
>
> Remote participants will be able to *follow the meeting* taking place in
> Vilnius by watching videocasts or listening to audiocasts from the meeting
> rooms, by viewing the PPT presentations from the speakers, and by reading
> real-time closed captioning.
>
> Remote participants will be able to *interact with the meeting* by sending
> text questions, using the remote participation platform (Webex). These
> questions will be forwarded to the panel moderator when he/she opens the
> floor for questions from the audience. Hubs are also encouraged to send
> short pre-recorded video questions or statement (2-3 min) outlining key
> issues on the local discussion agenda that will be projected on the large
> meeting screen during the session dedicated to regional IG processes, on Day
> 1. If possible, hubs will be allowed to join with real-time video message.
>
> You can watch videos recorded by the IGF hubs, to have a better idea of the
> dynamics of the meetings:
>
> http://www.youtube.com/watch?v=O2Ja_PfFptE&feature=player_embedded
>
> http://www.youtube.com/watch?v=o3SaPYzF8d8&feature=player_embedded
>
> http://www.youtube.com/watch?v=7cZwbIQJrXQ&feature=player_embedded
>
>
>
> *
> *
>
> *5)      Commenting/reporting the meeting*
>
> If there is wireless in your local room, all people having laptops may use
> Twitter or any other online channels to make comments about the meeting and
> to communicate with other hubs. Please, let us know in advance the @profile
> you are going to use during the meeting.
>
> If you want to learn more about Social Reporting and how can be used to
> support exploration of Internet Governance, raise awareness of Internet
> Governance Issues, and include new voices in the Internet Governance debate,
> please access:
> http://www.diplointernetgovernance.org/group/socialreporting
>
>
>
> *6)      Local discussions:*
>
> One of the most important advantages of creating remote hubs is the
> possibility that people present in the hubs engage in discussions about
> local issues. You are free to plan the dynamics of these sessions at your
> convenience. We suggest that the discussions take place after the webcast of
> a particular session, so the EuroDig session can serve as a starting point
> for the local debate.
>
> You can arrange short panels with local speakers followed by debates, you
> can carry out group discussions or you can breake-out the participants into
> smaller groups that will discuss the topic from different perspectives. All
> are valuable dynamics and the moderator should only make sure that they are
> highly interactive.
>
> If you find it convenient, you are encouraged to invite various media as
> well, in order to raise local awareness of the issue.
>
>
>
>
>
> *7)      Communication:*
>
> The main channel for communication is this mailing list. Please, encourage
> everybody involved with the organization of your hub (including the person
> responsible to technical aspects) to join this list as soon as possible. To
> join, just go to:
>
> http://intgovforum.org/mailman/listinfo/rp2010_intgovforum.org
>
>
>
> <http://intgovforum.org/mailman/listinfo/rp2010_intgovforum.org>
>
>
>  *8) Reporting on the organisation*
>
> If you are interested, you may already record a short video of key
> organisers speaking about the interest in organising this local hub and how
> it might impact on the local level. Further along the preparations, as well
> as afterwards, you may repeat this to evaluate the efforts and the event
> itself shortly. The videos would be posted on the IGF yotube channel. If
> video is not convenient for you, voice recording can also be done (with a
> photo of a person speaking).
>
>  Please, do not hesitate to contact us in case you have any doubts.
>
>
>
> Best regards,
>
>  Marília
>
>
> --
> Centro de Tecnologia e Sociedade
> FGV Direito Rio
>
> Center for Technology and Society
> Getulio Vargas Foundation
> Rio de Janeiro - Brazil
>
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>
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