[Rp2010] HUB ORGANIZERS: Practical info on IGF hub organization

[karim.attoumanimohamed at ties.itu.int]

Dear All,
Thank you a lot for the usefull informations you provide here.

I take this opportunity for my presentation, I'm Mr Karim ATTOUMANI, I have a
master II on ICT regulation and I'm from Comoros ICT regulation Authority as
studies and projects department chief.
I'm representing My Country as GAC member at ICANN from 2009 and I have the
chance to be selected by ISOC to take part on one of activities of Next
Generation Leaders Program, the e-learning course provided by DiploFoundation
and it's on this course i discovered a lot of aspects of IG and IGF activities.
I'd like to take this opportunity to organise this remote HUB because many of
colleagues and peoples think that participating on such as event should be only
done in site. But as we know possibilities, most of us do not have those
possibilities. So by this HUB I hope be able to convince local people to prepare
topics and question for this IGF and nexts. I hope learning more regarding IG by
interaction with all of you. I also interested to do a thesis on IG matter in
Africa.

Thank you all and happy to be part of this program.

Karim ATTOUMANI MOHAMED
ICT Regulation Authority
Comoros, www.anrtic.km 


Quoting Marilia Maciel <mariliamaciel at gmail.com>:

> Dear hub organizers
> 
> 
> I hope this message find you well.
> 
> 
> Sorry for the long message, but this e-mail will give you more information
> for organizing and carrying out the activities in the IGF remote hub.
>  Certainly, topics are not exhaustive, and we will be pleased to assist you
> with any other doubt you may have.
> 
> *
> *
> 
> *1)      Layout and features of the room where the hub will be held*
> 
> In terms of *equipment*, it should be arranged a) a computer with a
> broadband Internet connection; b) a video conference (or projector)
> equipment, to exhibit the webcast c) a microphone; d) If possible, wireless
> connection for people to use their laptops (see section 5:
> commenting/reporting the meeting); e) a camera to record a message from
> your
> hub that will be publicized online.
> 
> *Room layout* can be flexible. The best scenario would be to have chairs
> that can be moved around, so you can quickly arrange them at the front of
> the room, if you want to hold a local panel with speakers, or in circles,
> if
> you want to break-out participants in discussion groups.
> 
> 
> 
> *2)      Personnel*
> 
> Among the team organizing the local hub, we suggest that you assign two
> people with the following tasks: a) a remote moderator, responsible for
> forwarding the questions of the hub participants to Vilnius, through the
> remote platform; b) a moderator for the local debates, responsible for
> making them dynamic and productive (see section 6: local discussions)
> 
> 
> 
> *3)      Date and time of the IGF*
> 
> The IGF will take place on September 14th to 17th , from 9:00 to 18:00
> (Vilnius local time).  You can certainly follow the four days (through
> video
> and audiocasts). But you can also develop a local agenda, and follow only
> the sessions (or even part of sessions) that are of the greatest interest
> for your group.
> 
> 
> 
> *4)      **Interaction with the IGF*
> 
> Remote participants will be able to *follow the meeting* taking place in
> Vilnius by watching videocasts or listening to audiocasts from the meeting
> rooms, by viewing the PPT presentations from the speakers, and by reading
> real-time closed captioning.
> 
> Remote participants will be able to *interact with the meeting* by sending
> text questions, using the remote participation platform (Webex). These
> questions will be forwarded to the panel moderator when he/she opens the
> floor for questions from the audience. Hubs are also encouraged to send
> short pre-recorded video questions or statement (2-3 min) outlining key
> issues on the local discussion agenda that will be projected on the large
> meeting screen during the session dedicated to regional IG processes, on
> Day
> 1. If possible, hubs will be allowed to join with real-time video message.
> 
> You can watch videos recorded by the IGF hubs, to have a better idea of the
> dynamics of the meetings:
> 
> http://www.youtube.com/watch?v=O2Ja_PfFptE&feature=player_embedded
> 
> http://www.youtube.com/watch?v=o3SaPYzF8d8&feature=player_embedded
> 
> http://www.youtube.com/watch?v=7cZwbIQJrXQ&feature=player_embedded
> 
> 
> 
> *
> *
> 
> *5)      Commenting/reporting the meeting*
> 
> If there is wireless in your local room, all people having laptops may use
> Twitter or any other online channels to make comments about the meeting and
> to communicate with other hubs. Please, let us know in advance the @profile
> you are going to use during the meeting.
> 
> If you want to learn more about Social Reporting and how can be used to
> support exploration of Internet Governance, raise awareness of Internet
> Governance Issues, and include new voices in the Internet Governance
> debate,
> please access: http://www.diplointernetgovernance.org/group/socialreporting
> 
> 
> 
> *6)      Local discussions:*
> 
> One of the most important advantages of creating remote hubs is the
> possibility that people present in the hubs engage in discussions about
> local issues. You are free to plan the dynamics of these sessions at your
> convenience. We suggest that the discussions take place after the webcast
> of
> a particular session, so the EuroDig session can serve as a starting point
> for the local debate.
> 
> You can arrange short panels with local speakers followed by debates, you
> can carry out group discussions or you can breake-out the participants into
> smaller groups that will discuss the topic from different perspectives. All
> are valuable dynamics and the moderator should only make sure that they are
> highly interactive.
> 
> If you find it convenient, you are encouraged to invite various media as
> well, in order to raise local awareness of the issue.
> 
> 
> 
> 
> 
> *7)      Communication:*
> 
> The main channel for communication is this mailing list. Please, encourage
> everybody involved with the organization of your hub (including the person
> responsible to technical aspects) to join this list as soon as possible. To
> join, just go to:
> 
> http://intgovforum.org/mailman/listinfo/rp2010_intgovforum.org
> 
> 
> 
> <http://intgovforum.org/mailman/listinfo/rp2010_intgovforum.org>
> 
> 
>  *8) Reporting on the organisation*
> 
> If you are interested, you may already record a short video of key
> organisers speaking about the interest in organising this local hub and how
> it might impact on the local level. Further along the preparations, as well
> as afterwards, you may repeat this to evaluate the efforts and the event
> itself shortly. The videos would be posted on the IGF yotube channel. If
> video is not convenient for you, voice recording can also be done (with a
> photo of a person speaking).
> 
>  Please, do not hesitate to contact us in case you have any doubts.
> 
> 
> 
> Best regards,
> 
>  Marília
> 
> 
> -- 
> Centro de Tecnologia e Sociedade
> FGV Direito Rio
> 
> Center for Technology and Society
> Getulio Vargas Foundation
> Rio de Janeiro - Brazil
>