[IGFmaglist] Newcomer track proposal

Mon Sep 5 09:20:23 EDT 2016

Excellent proposal!

Best,

Flavio

Em 04/09/2016 23:52, Bianca Ho escreveu:
> Hi all,
>
> Thanks to Laura, Ginger and Anja - we have come up with the below 
> proposal for newcomers to the IGF 2016:
>
> Please feel free to comment. Thanks!
>
> *Proposal to the IGF MAG 2016 for establishing the Newcomers Track at 
> the IGF 2016 Meeting *
>
> *About*
>
>  As the IGF’s mandate is extended for the next 10 years, participation 
> is critical for developing, enriching and implementing the 
> intersessional work. Bringing experts and fresh ideas to the global 
> IGF is equally important to enrich these discussions and to ensure all 
> sectors and regions are well represented.  Alongside implementing the 
> global IGF’s outcomes on a national and regional level, enhancing 
> local discussions are also a crucial aspect. Thus, outreach and 
> people-focused capacity building should be the IGF’s focus.   The 
> communities on all levels need to have a broader understanding of the 
> Internet Governance (IG) processes in order to be fully engaged in the 
> overall IGF work and help spread the message and impact of the IGF. 
> Outreach to different interested stakeholders and communities 
> regarding the IGF intersessional work is key to its continued success.
>
> Historically, the IGF has not gathered data on the number of newcomers 
> who participate each year at its annual meeting. In order to allow 
> these stats to be tracked and improved on, it is recommended to insert 
> an additional field in the online Registration Form for the Newcomers 
> to indicate if it is their first IGF Meeting. It is also suggested 
> that the Newcomers should also receive a badge with a visible colour 
> mark on it, in order to identify them as Newcomers and encourage more 
> experienced IGF participants to help integrate them into community, 
> and make their first IGF as productive and welcoming as possible.
>
> *Proposal*
>
>  The Proposed activities are aiming for continuous activities over all 
> five days of the IGF, including Day 0, as described below. The 
> intention is to be fully inclusive in this work, thus a series of 
> dedicated sessions will be developed, as explained below. As there are 
> concerns that having only onsite sessions might have an exclusive 
> impact on the participants that will come later to the venue, or more 
> importantly, the interested participants that would like to be 
> involved and informed on this way, but cannot attend in person, a set 
> of pre-meeting briefing packages will be created and shared online 
> with the wider community, two weeks before the meeting dates. These 
> briefing packages might also help the Newcomers to engage better with 
> the IGF and become encouraged to attend, onsite or online, for the 
> future time being.
>
> Online participation should be available within all proposed sessions.
>
> *Day 0: Mentor Session*
> This is intended to be a 90-minute session, where representatives of 
> the IGF Secretariat and MAG Members will begin by explaining the 
> history of the IGF, and its main principles and work modalities in 
> order for the newcomers to be able to understand the background, and 
> how the multi-stakeholder model is being implemented in practice.
>
>
> After this introduction segment (of approximately 20 minutes), the 
> rest of the session will be a substantive one, focusing on the overall 
> theme, as well as the thematic workshops, BPFs and other main sessions.
>
> The last segment of the session will be a Q&A section, and will invite 
> the participants to ask questions and express any suggestions and 
> comments they may have.
>
>
> It would be desirable if Mentors would be the co-facilitators of the 
> IGFs Main/Focus Sessions.
>
> *Meeting Days: Knowledge Cafe Sessions*
> On the regular meeting days, during the lunch period, there will be a 
> 45-60 minute informal session open to all Newcomers. The proposed idea 
> is for the Participants to have close interaction with some of the 
> experienced stakeholders from the IGF community and to discuss the IGF 
> processes, substantive issues and ways of engagement for them. The aim 
> is to create a more intimate and relaxing atmosphere, where networking 
> and sharing experiences will be easier than the large day 0 session.  
> The knowledge café sessions will also have remote participation.
>
> *Newcomers Booth*
> Hosting a Newcomers Booth in the IGF would provide a focal point for 
> newcomer integration and networking with each other, but also with 
> more experienced IGF stakeholders. It could also serve as an 
> information/ help point to provide ongoing support throughout the week 
> of the IGF.
> The proposed activity would be to collaborate with the joint Booth of 
> the NRIs and ask for dedicated time-slots during every meeting day. 
> This would have the added bonus of helping link newcomers to IGF 
> activities in their country or region, or to help give them ideas and 
> contacts to start their own if nothing currently exists.
>
> We will also create an email for newcomers.
>
> Alternatively, we can also have signs for Newcomer Friendly signs.
>
> *Welcoming Material*
> A welcoming material for the Newcomers should be developed. A 2-pager 
> information material and online material will have a short overview if 
> the IGF processes and will address the ways for them to engage and 
> benefit from the IGF.  This could be made available to all (new) 
> participants on registration.
>
> Prior to attending the IGF, a public call for all newcomers will be 
> launched, to send their questions. These will be gathered together 
> into a list of Q&A and shared with all Participants using the mailing 
> list. These Q&A list will be integrated in the welcoming, information 
> material, as well. It is desirable to organize a series of webinars 
> for introduction (or Q&A sessions), prior to the Meeting, to be shared 
> with the participants and wider community. The webinars will be 
> focused on the organizational principles of the global IGF.
>
> *Action plans:*
>
> 1.Call for formation of Newcomers advocacy/outreach working group
>
> 2.Creating the email for newcomers
>
> 3.Pre-event briefing packets: Prepare scenarios for webinars  and 
> content for information materials. Develop all materials, format it 
> and make available to the participants and the community
>
>
> ------------------------------------------------------------------------
> *Bianca Ho*
> NetMission Ambassador 2008-2009
>
> T: (852) 9363 0913
> E: bianca at netmission.asia <mailto:bianca at netmission.asia>
>
>
>
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-- 
Prof. Flávio Rech Wagner
Universidade Federal do Rio Grande do Sul    Tel: +55-51-3308 9494
Instituto de Informática                     flavio at inf.ufrgs.br
Porto Alegre, Brasil                         www.inf.ufrgs.br/~flavio

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