[IGFmaglist] PROPOSAL FOR “SETTING THE SCENE” SESSION FOR IGF FIRST TIMERS

Thu Aug 25 11:19:44 EDT 2016

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*WISDOM DONKOR (S/N Eng.)*
E-government and Open Government Data Platforms Specialist
National Information Technology Agency (NITA)/
Ghana Open Data Initiative Project.
ICANN Fellow / Member, UN IGF MAG Member, ISOC Member,
Freedom Online Coalition (FOC) Member, Diplo Foundation Member,
OGP Open Data WG Member, GODAN Memember, ITAG Member
Email: wisdom_dk at hotmail.com
wisdom.donkor at data.gov.gh
wisdom.dk at gmail.com
Skype: wisdom_dk
facebook: facebook at wisdom_dk
Website: www.nita.gov.gh / www.data.gov.gh
www.isoc.gh / www.itag.org.gh

On Thu, Aug 25, 2016 at 2:20 PM, Bhatia, Virat <virat.bhatia at intl.att.com>
wrote:

> Dear MAG Members,
>
> Further to the discussions on the MAG virtual call dedicated to main
> sessions held yesterday, and a very encouraging response on emails (below)
> for reinventing the “Setting the Scene” session as one dedicated to IGF new
> comers, please find below a brief proposal and program.
>
> *Background to the Proposal*
>
> MAG has held several discussions in the past regarding holding a
> meaningful session for IGF first timers.  This is especially needed since
> nearly half of the onsite participants at any IGF are usually first timers.
> Consequent upon those discussions, it was proposed that out of the block of
> the 3 hour main session usually allocated to “Setting the Scene, Opening
> ceremony and Opening session”, post lunch on Day 1, 60 minutes (“Setting
> the Scene” portion) can be used for addressing this gap.
>
> *Other Initiatives for IGF New Comers Welcome*
>
> In addition to this proposal, other initiatives regarding a new comer’s
> track, new comer’s booth, badges, ribbons and volunteers, should be
> discussed, following specific proposals from MAG members on how to execute
> such ideas.
>
> The following proposal is restricted only to modifying the “Setting the
> Scene” session to make it contemporary, more meaningful and directly
> relevant, not just to the new comers (primary target audience) but also the
> broader IG community who could use the 60 minutes to get a bird’s eye view
> of the 4 day schedule and gain deeper insight into the planning of IGF 2016.
>
> *Objectives of the Proposal*
>
> (1)         Give new comers an overview of IGF, its history, extension,
> objectives, achievements, what to expect, IGF 2016 planning, main themes,
> subthemes, main sessions and workshops.
>
> (2)         Give new comers an insight into program structure, how to
> pick themes, sessions or workshops based on their preferences or special
> interests.  Assist new comers and others with the venue details and other
> relevant information.
>
> (3)         Introduce new comers to the planning process, the roles of
> various actors, stakeholder involvement and introduce them to stakeholder
> volunteers *(if volunteers are available)*.
>
> (4)         Specifically invite new comers and the IG community to
> participate in the deliberations from the floor or using remote
> participation facilities during the 4 day IGF.
>
> (5)         Respond to queries and comments by new comers / others, by
> ensuring the session remains interactive for both onsite and remote
> participants.
>
>
>
> *“Setting the Scene” preceding the Inaugural / Opening Session on Day 1*
>
> The “Setting the Scene” is usually held for 60 minutes post lunch
> immediately preceding the Opening Ceremony / Opening Session, on Day 1.
>
> In the past, this session has been used for highlighting some of the key
> issues and holding a general discussion on pre-identified themes, involving
> a mix of MAG members, IGF veterans and select subject matter experts.
>
> In the modified format, it is proposed that a moderator, the MAG Chair and
> organizers of main sessions present brief overviews but also ensure that
> they can provide linkages to the main theme, subthemes and most importantly
> workshops, thereby presenting the entire spectrum of choices and
> opportunities for participation, available to new comers. If volunteers,
> new comer’s track and new comer’s booth are available, the same may be
> introduced during the session.
>
>  A modified format to meet the above objective is proposed below.
>
> *“Setting the Scene” in a New Format (60 minutes)*
>
> *Sl. #*
>
> *Time*
>
> *Activity*
>
> 1.
>
> 2 minutes
>
> *Welcome and introduction to the session* by Moderator
>
> 2.
>
> 5 minutes
>
> *Presentation by MAG Chair*.
>
> To include:  History of IGF, its objectives, its multistakeholder nature,
> its distinction from other UN forums, role of MAG, secretariat and hosts,
> 10 year record and extension process,  brief insight into  planning of main
> themes and subthemes leading to IGF 2016.
>
> 3.
>
> 5 minutes
>
> *Designated speaker to present overview of IGF 2016. *
>
> To include: The structure of IGF 2016, number of main sessions, workshops
> and other sessions, insight into  venue, navigating the program, making
> enlightened choices, and contributing to discussions from the floor.  Any
> housekeeping announcements on behalf of the host.
>
> 4.
>
> 2 Minutes
>
> *Main Session 1 organizer* – *Assessing the Role of Internet Governance
> in the Sustainable Development Goals (SDGs). *To include: Objectives of
> the session, highlights of the session, who participated, key outcomes,
> linkages to workshops for those interested in SDGs. *(this main session
> would have been completed)*
>
> 5.
>
> 2 minutes
>
> *Main Session 2 organizer*: *Sustainable Development, Internet and
> Inclusive Growth*
>
> To include: Objective of the session, rationale for choice, key subthemes,
> structure, panelists, opportunities to participate from the floor, linkages
> to workshops,  time, duration.
>
> 6.
>
> 2 minutes
>
> *Main Session 3 organizer*: *Shaping the Future of Internet Governance*
>
> To include: Objective of the session, rationale for choice, key subthemes,
> structure, panelists, opportunities to participate from the floor, linkages
> to workshops,  time, duration.
>
> 7.
>
> 2 minutes
>
> *Main Session 4 organizer*: *Human Rights: Broadening the Conversation*
>
> To include: Objective of the session, rationale for choice, key subthemes,
> structure, panelists, opportunities to participate from the floor, linkages
> to workshops,  time, duration.
>
> 8.
>
> 2 minutes
>
> *Main Session 5 organizer*: *IGF Dynamic Coalitions (DCs)*
>
> To include: Objective of the session, rationale for choice, key subthemes,
> structure, panelists, opportunities to participate from the floor, linkages
> to workshops,  time, duration.
>
> 9.
>
> 2 minutes
>
> *Main Session 6 organizer*: *IGF Best Practice Forums (BPFs) and Policy
> Options for Connecting the Next Billion(s)*
>
> To include: Objective of the session, rationale for choice, key subthemes,
> structure, panelists, opportunities to participate from the floor, linkages
> to workshops,  time, duration.
>
> 10.
>
> 2 minutes
>
> *Main Session 7 organizer*: *National and Regional IGFs (NRIs)*
>
> To include: Objective of the session, rationale for choice, key subthemes,
> structure, panelists, opportunities to participate from the floor, linkages
> to workshops,  time, duration.
>
> 11.
>
> 2 minutes
>
> *Standup Introduction for MAG / other stakeholder volunteers* who are
> willing assist new comers
>
> 12.
>
> 25 minutes
>
> *Open interaction and Q&As with new comers / delegates*
>
> 13.
>
> 3 minutes
>
> *MAG Chair. *
>
> To include: Closing remarks and observations, any relevant issues that
> need response, final welcome to all delegates  and again invite them to
> participate in the proceedings from the floor.
>
> 14.
>
> 1 minute
>
> *Moderator:  *
>
> To include: Vote of thanks, request all present in the room to join the
> Opening ceremony / session *(usually held in a different room)* that
> follows immediately after
>
> *Note**:  Current proposal reflects approved sessions only.*  *Names and
> duration may alter based on final decision of MAG. Session Organizers to
> choose a presenter from amongst themselves.*
>
> In case you have any suggestions, comments or improvements, please email
> them by the weekend – Sunday, 28th August, so that we can consolidate the
> same in preparation for the next MAG virtual call scheduled for Tuesday,
> August 30, 2016.
>
> Regards,
>
> Virat Bhatia
>
>
>
>
>
>
>
>
>
>
>
>
>
> *From:* Igfmaglist [mailto:igfmaglist-bounces at intgovforum.org] *On Behalf
> Of *THOMAS-RAYNAUD Elizabeth
> *Sent:* Wednesday, August 24, 2016 9:31 PM
> *To:* Alejandra Erramuspe <alejandra.erramuspe at agesic.gub.uy>; Wisdom
> Donkor <wisdom.dk at gmail.com>
> *Cc:* IGF Maglist <Igfmaglist at intgovforum.org>
> *Subject:* Re: [IGFmaglist] REQUEST TO DISCUSS “SETTING THE SCENE” AS
> PART OF THE MAIN SESSION PLANNING CALL
>
>
>
> Excellent suggestion Virat. I strongly support having a mind to newcomers
> in this ‘setting the scene’ session.  Look forward to the proposal and
> happy to help as a private sector referent for newcomers during the
> session.
>
> Staffing a booth will be challenging given the schedule of commitments we
> have during the meeting, including our ICC BASIS booth but we would be
> happy to include newcomer info from IGF Secretariat at our booth and
> perhaps other stakeholders with booths could also to reach new people
> wherever they come looking for info.
>
>
>
>
>
> *Elizabeth THOMAS-RAYNAUD*
>
> International Chamber of Commerce (ICC)
>
> Project Director, ICC Business Action to Support the Information Society
> (BASIS)
>
> Senior Policy Executive, Digital Economy
>
>
>
> *From:* Igfmaglist [mailto:igfmaglist-bounces at intgovforum.org
> <igfmaglist-bounces at intgovforum.org>] *On Behalf Of *Alejandra Erramuspe
> *Sent:* 24 August 2016 17:16
> *To:* Wisdom Donkor
> *Cc:* IGF Maglist
> *Subject:* Re: [IGFmaglist] REQUEST TO DISCUSS “SETTING THE SCENE” AS
> PART OF THE MAIN SESSION PLANNING CALL
>
>
>
> +1 to this!!
>
> Alejandra Erramuspe
> Comunicación Institucional
> AGESIC
> Liniers 1324 Piso 3
> Torre Ejecutiva
> Tel.: 2901 2929 int. 8591
> Montevideo - Uruguay
>
>
> ------------------------------
>
> *De: *"Wisdom Donkor" <wisdom.dk at gmail.com>
> *Para: *"Bianca Ho" <bianca at netmission.asia>
> *CC: *"IGF Maglist" <Igfmaglist at intgovforum.org>
> *Enviados: *Miércoles, 24 de Agosto 2016 12:12:00
> *Asunto: *Re: [IGFmaglist]         REQUEST TO DISCUSS “SETTING THE SCENE”
> AS PART OF THE MAIN SESSION PLANNING CALL
>
> Hi all,
>
>
>
> I strongly agree with the newcomer track. ICANN has done this very well
> and can adopt similar approach.
>
>
>
> Thank you
>
>
> *WISDOM DONKOR (S/N Eng.)*
>
> E-government and Open Government Data Platforms Specialist
>
> National Information Technology Agency (NITA)/
>
> Ghana Open Data Initiative Project.
>
> ICANN Fellow / Member, UN IGF MAG Member, ISOC Member,
>
> Freedom Online Coalition (FOC) Member, Diplo Foundation Member,
>
> OGP Open Data WG Member, GODAN Memember, ITAG Member
>
> Email: wisdom_dk at hotmail.com
>
> wisdom.donkor at data.gov.gh
>
> wisdom.dk at gmail.com
>
> Skype: wisdom_dk
>
> facebook: facebook at wisdom_dk
>
> Website: www.nita.gov.gh / www.data.gov.gh
>
> www.isoc.gh / www.itag.org.gh
>
>
>
> On Wed, Aug 24, 2016 at 3:01 PM, Bianca Ho <bianca at netmission.asia> wrote:
>
> Hi all,
>
>
>
> I strongly agree with the newcomer track. In fact, I have been working
> with Anja from the IGF secretariat and Laura on a proposal. We are
> finishing up on the proposal, and would love to circulate for commenting.
>
>
>
> Thanks!
>
>
>
> On Wed, Aug 24, 2016 at 9:52 PM, Lynn St.Amour <Lynn at internet-matters.org>
> wrote:
>
> Hi Virat, all,
>
> I think this is an important topic, and hope we have time today to discuss
> it, though we may not, given the meeting is only scheduled for an hour.
>
> I would welcome your writing up your thoughts and note that in the
> responses to your mail there were a few other topics we should consider at
> the same time.   Perhaps an ad-hoc WG?
>
> Best,
> Lynn
>
>
>
> > On Aug 24, 2016, at 8:53 AM, Bhatia, Virat <virat.bhatia at intl.att.com>
> wrote:
> >
> > Dear Chair and Chengetai,
> >
> > Since we are discussing main sessions today, may I request a 5 minute
> slot to discuss “Setting the Scene” session which is usually held as part
> of the “Opening ceremony / Opening session” 3 hour plus slot, post lunch on
> Day 1.
> >
> > The MAG has discussed each year the need to do something for first
> timers / new comers but hardly anything meaningful or focused gets done.
> >
> > It might be worth evaluating whether “Setting the Scene” can be used for
> meeting the objective of providing an overview / familiarization of the IGF
> in general, and IGF 2016 in particular, to new comers, including use the
> opportunity to help them navigate through the fairly sophisticated but
> complex program and introduce them to MAG / other volunteers from various
> stakeholder groups, to whom they can turn for guidance during the IGF.
> >
> > Of course, this request is “time permitting”, though I may note that it
> is part of the main session planning.   If we have a rough agreement, I
> could follow it up with a proposal / structure to help plan the session.
> >
> > Regards,
> > Virat Bhatia
> >
> >
> >
> >
> >
> >
> >
> >
> > From: Igfmaglist [mailto:igfmaglist-bounces at intgovforum.org] On Behalf
> Of Chengetai Masango
> > Sent: Wednesday, August 24, 2016 12:35 AM
> > To: IGF Maglist <Igfmaglist at intgovforum.org>
> > Subject: [IGFmaglist] MAG Virtual Meeting on Main Session Planning
> >
> > Dear All,
> >
> > Please find below a reminder for tomorrow’s call. Also attached is an
> updated compilation of the main session descriptions that the Secretariat
> has received since the last call. We are still looking for some additional
> MAG volunteers to support the main session planning and organizing.
> >
> > Best regards,
> >
> > Chengetai
> >
> >
> >
> > From: cmasango at unog.ch
> > Date: Fri, 19 Aug 2016 15:03:53 +0200
> > To: Igfmaglist at intgovforum.org
> > Subject: [IGFmaglist] MAG Virtual Meeting on Main Session Planning
> >
> > Dear All
> >
> > Kindly find attached a draft 2016 IGF Main Session schedule for MAG
> discussion and review. Of note is that due to the fact that the host
> country has confirmed the use of UN interpreters for the main sessions, we
> will have to keep to UN meeting times in the main room therefore we will
> have a six hour maximum that we can have interpretation daily and this
> draft schedule reflects this update.
> >
> > A topical virtual MAG meeting on main sessions will be held next week on
> Wednesday 24 August at 14:00 UTC.
> >
> > World time converter: http://www.timeanddate.com/
> worldclock/fixedtime.html?msg=+MAG+Virtual+Meeting+on+Main+
> Session+Planning&iso=20160824T14&p1=1440&ah=1&am=30
> >
> > Webex details/registration are below:
> >
> > Best,
> > Chengetai
> >
> >
> > MAG Virtual Meeting on Main Session Planning
> > Wednesday, 24. August 2016
> > 14:00  |  Greenwich Time (Reykjavik, GMT)  |  1 hr
> >
> >
> > Register
> > After your request has been approved, you'll receive instructions for
> joining the meeting.
> >
>
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